Top 5 best practice things people should have in their Business systems

Hamish Mexted Odds & Ends, Time Saving & Processes


If you’re going to run a top-notch business, you need the right tools the get the job done. Here are the top 5 tools that play a vital role in running an efficient business. These tools range from basic to the technologically advanced.

  • Paperless Document Management System

If you’re still running a business with all paper files, you’re behind the times. Using an electronic document management system is the new best practice for all businesses. A good document management system is one of the best tools you can get for your business as they are made to keep you as efficient as possible, from their basic structure to their various functions. The features included in these software allows for instant document sharing, quick searches of information, access from multiple devices, storage of all client data etc. This will save you a lot of time that would otherwise be spent going through, reading and filing physical paperwork.

  • Cloud-Based Project Management Software

When talking about great business tools, there is nothing that compares to a good, cloud-based project management system. You may have multiple clients that you’re working on at the same time, and you need to stay organised and meet the deadlines. A cloud-based systems just makes it easier as you can update accounts from anywhere, communicate with colleagues and get the most recent information about a client. This helps to get things done more efficiently and with less errors.

The alternative to this involves getting constant updates from colleagues, through email or on paper, and also trying to keep a track of deadlines on a separate calendar. With cloud there is one central location, where everyone can view the progress, talk about any issues, and follow up to make sure things are running smoothly. No matter what other skills you bring to the table, if you can’t stay organised, you can’t get the job done right.

  • A fast, Efficient Computer

We rely on our computers for some much these days. Just like you give your car regular servicing, similarly your computer needs regular check-ups and updating.

You should be doing regular clean-ups of your computer, deleting old information which will free up your memory. Avoid having unnecessary files in your computer which slows it down. This is where a cloud system will come in handy. Your computer is the foundation for all those other things that you need to run a successful accounting firm, so it’s one of the most important tools you can have.

  • The Basic Kit

We love the idea of holding on to some of the basics, even with all the advanced technology. Sometimes you have to double check stuff by hand if there’s a discrepancy, so you should be able to take good notes about the project you are working on. When it comes down to it, your clients are coming to you because of your knowledge and expertise. In the end, your experience and the knowledge that you have are really the best tools but it doesn’t hurt to have a few extra tools in the kit to help you build a great business.

These 4 tools should make your job a lot easier and also make you better at it. You get a number of benefits from these including efficiency, accuracy and better communication. With all these tools, along with your experience and knowledge you’re well on your way to running a top-notch business.